Emerging Technology & Informatics (ETI)
Frequently Asked Questions
What is an Emerging Technology & Informatics Member
An ETI member is an appointed technology champion representing their department or division who serves as the liaison to the organization's ETI strategy
Implementation Scenarios
Q: I want to implement a solution within the clinical environment and study the impact in a research scope — what do I do?
A: You will need to engage both the CUIMC IT PMO and the IRB. Start with the CUIMC IT PMO to ensure your project is accounted for, prioritized, and assigned a Project Manager. Simultaneously, submit your research protocol to the IRB through RASCAL.
Q: I want to implement a solution within the clinical environment — what do I do?
A: Submit a request through the CUIMC IT PMO. A Project Manager will be assigned to facilitate your submission and serve as your main point of contact throughout the process.
Q: I want to implement a solution within the clinical environment and analyze operational data — what do I do?
A: Submit to the CUIMC IT PMO to kick off your project. Operational data analysis does not typically require IRB review, but your assigned Project Manager can help clarify requirements specific to your use case.
Q: I want to implement a solution within the clinical environment and need a facilities management piece — what do I do?
A: Begin with the CUIMC IT PMO. They will coordinate with the relevant facilities teams and ensure all stakeholders are looped in during the project scoping phase.
Q: I want to utilize data operationally, but data is housed within a vendor solution that is CUIMC-contracted — what do I do?
A: Even when data resides with a contracted vendor, you should engage the CUIMC IT PMO to review data access agreements, compliance requirements, and ensure proper governance is in place before operationalizing data use.
Key Pathways & Process Guidance
Q: Why should I always begin with the CUIMC IT PMO?
A: Starting with the CUIMC IT PMO ensures two critical outcomes:
- All CUIMC submissions are accounted for and appropriately prioritized.
- A dedicated Project Manager is assigned who facilitates the submission through all required steps and serves as your single point of contact.
Q: I have an education solution I want to explore — who do I contact?
A: Reach out to the Education Technology Advisory Committee for CUIMC:
- Contact: Aubrie Sein — sea2134@cumc.columbia.edu
The Advisory Committee can help assess fit, feasibility, and alignment with institutional education technology standards.
Q: I have a submission for research only — what do I need to do?
A: Submit directly to the IRB only. Research-only submissions do not require routing through the IT PMO.
Q: Who should I talk to before submitting an idea?
A: Before submitting, it is recommended to consult with:
- Your CLG (Clinical Leadership Group)
- Your Division Chief
Early conversations help align your idea with institutional priorities and avoid delays during formal submission.
Q: How do I keep track of the status of my request?
A: Status tracking depends on the type of submission:
- Research submissions: Track through IRB — RASCAL portal
- Education / Clinical submissions: Follow up with your IT PMO Project Manager, Service Delivery Manager, or Business Analyst
Quick Reference Resources
Submission Portals
Key Contacts
- Education Technology: ETAC - Aubrie Sein — sea2134@cumc.columbia.edu
- CLG (Clinical Leadership Group) — consult before submitting
- Your Division Chief — consult before submitting